IES Abroad
  • Production/Mailroom
  • Chicago, IL, USA
  • Part Time

Status: Part-Time, hourly
Schedule: Business hours are 8:30 – 4:30 p.m. Central Time. The Receptionist is scheduled to work 20 hours per week. Must be able to work 8:30am-4:30pm for the first two weeks as part of training. This position may also need to work beyone 20 hours occassionally due to seasonal and/or coverage needs.
Reports to: Office Manager
Direct reports: None
Start date: ASAP
Location: Chicago, IL, USA

About Us:  

Everything we do is about the IES Abroad student. Our profoundly passionate team of study abroad professionals believes in creating once-in-a-lifetime educational adventures that transcend expectations. Our goal is to rock the world of some 8,000 study abroad students every year.

From our headquarters in Chicago to our 140+ study abroad programs in 85 global locations worldwide, we create authentic global education and life-affirming cultural experiences. We work at IES Abroad because we believe that every student should have the opportunity to go abroad - especially in a fun, safe, and superior academic and cultural environment.

We believe so strongly in the power of our program, that we actively recruit students from diverse populations and provide more than $4 million in scholarships year after year. We are proud that our students are as diverse and exciting as the countries we study.

We're not ashamed to admit, we're a little bit obsessed with study abroad.

Summary of position:

The Receptionist/Production Assistant works as part of a 4 person office services team (Office manager, Production Coordinator, and Part-Time Production Assistant to support a 31,000 sq. ft. office of 100+ employees. This position often provides a first impression of the organization by answering phones, greeting visitors and vendors, and providing administrative support to help keep this bust office running smoothly. In addition to reception duties, administrative duties include monitoring and distributing incoming faxes electronically; receiving and processing incoming mail and express packages; assisting with large mailings; coordinating both outgoing and receiving incoming messenger shipments; coding vendor invoices for payment; and other general office duties further described below. The Receptionist must be consistent with his/her adherence to the work schedule set by the Office Manager as he/she provides critical coverage for an active switchboard with set hours of operation.

Required Skills:
• Must be patient, well-organized, able to answer inquiries independently
• Must be able to work effectively and efficiently with minimal supervision
• Strong verbal communications skills. (Phone & in-person)
• Creative and independent problem solving skills
• Excellent detail and organizational skills
• Ability to learn quickly and handle projects independently
• Must be courteous, professional, helpful, and able to work well under pressure

Experience & Qualifications/Skills:

• At least three years office/switchboard experience
• Some computer aptitude skills (Internet, Microsoft Office) helpful
• Exceptional team player: proactive and responsible, with the ability to assimilate and manage information rapidly from multiple information sources

Education, Licenses and/or Certifications etc:
• A high school diploma/GED or equivalent work experience

Background checks:

A background check may be conducted, based on responsibilities, as a condition of employment. 

Application Deadline: 

Open until position is filled.

No phone calls or emailed status inquiries accepted.

How to Apply:

All applicants must submit an application including cover letter, resume and salary requirements by clicking 'Apply Now' on the top right side of this page. 

Please visit http://www.iesabroad.org/study-abroad/about/employment for more information about working at IES Abroad.

Background checks:

A background check will be conducted, based on responsibilities, as a condition of employment.

 

IES Abroad
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